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In case you didn’t know, QR codes are the best. That is, assuming you want to share a digital file with anyone and everyone who passes by it with a smartphone. Which, sometimes, you may want to.
They’re easier than sharing links via email. In fact, you don’t even need the recipient’s email to share a file with them via QR code.
You can share all kinds of things via QR code, but did you know that you can share Google Docs via QR codes? We'll show you how.
Google Docs offers more tools than many users realize. Some of these tools are nested in menus and toolbars, while others are hidden in plain sight. The tool to generate a QR code for a Google Docs is both.
If you’ve never thought of doing it before, you may be surprised at how easy it is. It may frustrate you if you've tried it before because it isn't easier.
Two Ways to Generate a QR Code to Your Google Docs
There are two ways to generate a QR code for a Google Docs. The first might be a little more obvious, but both are just as easy. You just need to know that they work.
1. Just Like Any Other Chrome Page
You can actually generate a Google Docs URL, just like you can generate a QR code for any webpage. With the Google Docs open in your browser, left-click the URL in the text field at the top of the page.
This generates a square icon in the far-right corner of the text field. Left-click this icon to generate a QR code to your Google Docs. Underneath the QR code, you can also download the code, or copy a standard text link.
2. Right-Clicking the Toolbar
With Google Docs open, you can also generate a QR code to the page by right-clicking in the toolbar, above the document itself. This creates a pop-up menu.
About half-way down this menu, you should see the button labeled Create QR code for this page, with the same square icon off to the right. Left-click this button to generate the QR code, download link, and text link.
What Are You Sharing When You Share a QR Code?
When you share a QR code to a Google Docs, you’re sharing exactly what you would be sharing if you gave someone the standard text link. That means that, before you go generating QR codes for your Google Docs, you need to understand the sharing permissions that you have on that document.
For example, do you want other people to be able to share and edit the document once they’ve scanned the code?
You can fine-tune these settings by left-clicking the blue Share button near the upper-right corner of your Google Docs.
Keep in mind that, while another user requires the Google Docs app to edit the Google Docs on their smartphone (if you give them that permission) anyone can view the Google Docs as a webpage whether they have the app.
So Many Things to Share!
All that’s left is asking why to share a Google Docs in the first place. Quest notes for your tabletop game? To-do-list and emergency contacts for the house sitter? Network name and Wi-Fi password for house guests?
Any info that you can share with a Google Docs, you can share with a QR code.
Read Next
[4] About The AuthorReferences
- ^ What Is Google Docs? How to Use It Like a Pro (www.makeuseof.com)
- ^ How to Create a QR Code for a Website in Chrome (www.makeuseof.com)
- ^ How to Grant and Restrict Permissions in Google Docs (www.makeuseof.com)
- ^ 8 Fun Things to Do With QR Codes With a bit of thought, QR codes can be used in fun and useful ways. Here's our selection of the best fun things to try. Read Next (www.makeuseof.com)
- ^ More From Johnathan Jaehnig (www.makeuseof.com)
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